Evidence Items are associated with Questions and are the containers for the formal responses required from each Supplier, which will subsequently be imported and matched up with the Evidence Items. They identify one or more specific detailed requirements or pieces of evidence required from the Supplier to meet the evaluation criteria for a Question.
This function can be used for both eSourcing and non-eSourcing data to:
- Create Evidence Items manually
- Import Evidence Items from an Excel Spreadsheet
Once the Evidence Items are created you can click them individually to edit them. You can also map individual items to Questions that already exist in AWARD using the Assign Questions function. If the Questions do not already exist you can use the function Create Questions from Evidence Items.
To go to the Manage Evidence Items function:
- From the AWARD 6 Home Page, click the appropriate Project. The Project Home Page will be displayed.
- Click the Setup option on the toolbar.
- Click Questions in the left-hand navigator. The Questions page is displayed.
- Click View Evidence Items. The Question hierarchy will be displayed with any mapped Evidence items.
- Click Manage Evidence Items. The Evidence Items page is displayed.
From this page you can create, delete and edit Evidence Items, or create Questions from Evidence Items.
Deleting Evidence Items
Note that when deleting an Evidence Item, if associated Supplier Responses exist, you will not be permitted to delete the Evidence Item (unless Protect Data on the Project is switched off). If this is the case then the associated Supplier Responses will also be deleted. (Note that it won’t delete the Supplier Response Name but the details will be empty.)
The deleted Supplier Responses will also be removed from the Answer Sheets.