Evidence Items are associated with Questions and are the formal responses required from each Supplier. They identify one or more specific detailed requirements or pieces of evidence required from the Supplier to meet the evaluation criteria for a Question.
To import Evidence Items:
- From the AWARD 6 Home Page, click the appropriate Project. The Project Home Page will be displayed.
- Click the Setup option on the toolbar.
- Click Questions in the left-hand navigator. The Questions page is displayed.
- Click View Evidence Items. The Question hierarchy will be displayed with any mapped Evidence items.
- Click Manage Evidence Items. The Evidence Items page is displayed.Click Import. The Import Evidence Items page appears with the column headings that are required for the Import.
- Paste the items into the Data field and click Create.
The items to be imported are:
- Question – this must match an existing Question name in the Project
- Code – this must be a unique code within a Project (or Lot). It is used to map to the Code in the Supplier Response parameters. This is mandatory.
- Lot – this is only required in Lots Projects. Note that if you specify a Lot the Submissions will not be assigned automatically to that Lot. Once the data has been imported, you need to manually assign the Submissions to the Lot in which they will be competing.
- Name – this is the name of the Evidence Item.
- Type – this must be TEXT or DOCUMENT. This relates to the Supplier Response and specifies whether text or a document will be supplied as the response; note that you can only have one or the other per Evidence Item.
- Description – this is optional
- Instruction – this is optional
- Question Path – this is required if you have duplicate Question names
You can also include Evidence Items within a Project Import.