Evidence Items are associated with Questions and are the containers for the formal responses required from each Supplier. They identify one or more specific detailed requirements or pieces of evidence required from the Supplier to meet the evaluation criteria for a Question.
If you have a large number of Evidence Items to be created, you should use the Import function.
To create Evidence Items:
- From the AWARD 6 Home Page, click the appropriate Project. The Project Home Page will be displayed.
- Click the Setup option on the toolbar.
- Click Questions in the left-hand navigator. The Questions page is displayed.
- Click View Evidence Items. The Question hierarchy will be displayed with any mapped Evidence items.
- Click Manage Evidence Items. The Evidence Items page is displayed.
- Click Create. The Create Evidence Item page is displayed.
The main options are:
- Code – this must be a unique code within a Project (or Lot). It is used to map to the Code in the Supplier Response parameters.
- Name – enter a name for the Evidence Item.
- Type – choose from Text, Document or Compliance. This relates to the Supplier Response and indicates whether text, a document or compliance status must be supplied as the response. If you select Text, the supplier will be presented with a blank field into which they can type or paste their response. If you select Document, they will be able to upload their own Documents from their PC, or attach Documents from AWARD Document Groups to which they have access. If you select Compliance, they will be able to select one of the following default options from a drop-down list: Fully Compliant, Non-Compliant, Partially Compliant and Not Applicable. You can remove the last two options if required, by editing the Evidence Item.
- Description – this is optional
- Instructions – this is optional