Evidence Items are associated with Questions and are the containers for the formal responses required from each Supplier. They identify one or more specific detailed requirements or pieces of evidence required from the Supplier to meet the evaluation criteria for a Question.
To create Evidence Items:
- From the AWARD 6 Home Page, click the appropriate Project. The Project Home Page will be displayed.
- Click the Setup option on the toolbar.
- Click Questions in the left-hand navigator. The Questions page is displayed.
- Click View Evidence Items.
- Click Manage Evidence Items.
- Click Create. The Create Evidence Item page is displayed.
The main options are:
- Code – this must be a unique code within a Project (or Lot). It is used to map to the Code in the Supplier Response parameters.
- Name – enter a name for the Evidence Item.
- Type – choose from Text, Document or Compliance. This relates to the Supplier Response and indicates whether text, a document or compliance status must be supplied as the response. If you select Text, the supplier will be presented with a blank field into which they can type or paste their response. If you select Document, they will be able to upload their own Documents from their PC, or attach Documents from AWARD Document Groups to which they have access. If you select Compliance, they will be able to select an option from a drop-down list to indicate their level of compliancy.
- Description – this is optional
- Instructions – this is optional